IV. Admission of Scholarship Students
1. Acceptance of applications
International students should carefully read the application requirements and apply in writing to the host universities who will in turn comprehensively check the applications against their admission requirements and the scholarship qualifications to decide whether or not to accept the applications. Applications that do not meet the qualifications for the scholarship or are incomplete will be deemed invalid and inadmissible.
2. Review of applications
The host universities should, as a general rule, set up a panel to review the applications for the scholarship and judge in a fair and just manner. The universities select candidates according to their admission requirements and the scholarship qualifications and then submit their decisions to the provincial Education Department., who will in turn get experts to give an overall assessment of the universities’ selections before deciding whether or not to approve. Only when approved by the provincial Education Department will an applicant have officially gained admission as a scholarship student.
3. Admission and notification
The Provincial Education Department will send to the universities concerned the approved name list of admissions and the relevant documents before June 15th of the year. The universities must notify the admitted applicants by the end of June and give them necessary assistance so they can complete the admission procedures smoothly. The scholarship recipients should apply for visa to study in China at the Chinese embassy (consulate-general) with the original documents and one set of photocopies of their passport, the Admission Notice, the form of Visa Application for Study in China (JW201) and Foreigner Physical Examination Form. The scholarship students must come to China and register with the host institutions with the original copies of the above mentioned documents. Scholarship students must register within the set time. Scholarship students who are unable to register on time must obtain permission from the institution. Those who fail to register without the prior consent from the institution will be considered as voluntarily giving up the student status and the scholarship will be automatically terminated.
4. Transfer to other institutions and change of specialties or duration of study
Scholarship students are not allowed to transfer to other institutions or change their specialties or the duration of study specified in the Admission Notice. In special cases, the host institution must submit a written application to the Provincial Education Department and the latter will consider and make the final decision. When a scholarship student transfers to another institution or change his/her specialty of study or extend the duration of study without official permission, he/she will no longer be entitled to the scholarship.
5. Registration and filing
The institutions concerned must, within a month of their registration, submit the actual name list of admitted scholarship students and a set of photocopies of their application documents to the Provincial Education Department so the latter can put the documents on file and allocate the scholarship fund accordingly.
6. Degree conferment
The higher education institutions concerned should award degrees to the scholarship students in accordance with the Provisional Measures for Degree Conferment on International Students in Chinese Higher Education Institutions.
7. Management of scholarship fund
Liaoning government scholarship fund for international students will be jointly managed by the Provincial Finance Department and the Provincial Education Department. The Education Department makes spending plans and submits them to the Finance Department. The Finance Department then budgets according to the recruiting plan of the year and makes payments in accordance with relevant regulations on management of national treasury centralized payment. The institutions concerned must earmark the scholarship money for its specified purpose only. When an international student’s scholarship is terminated for some reason, the money already allotted to the institution will be passed on as a surplus and deducted from the institution’s allotted budget the following year. The institutions concerned must attach great importance to the management and use of the scholarship money to ensure that all the money is strictly spent on the education of qualified international students.
When a scholarship student fails to register on time without the prior consent of the institution or leaves the institution or is absent from class for reasons other than poor health for more than a month, the scholarship will be withdrawn. Scholarship students who are diagnosed as suffering from diseases that are not permitted to enter China under Chinese laws and regulations will no long be entitled to the scholarship and must immediately leave China.
When a scholarship student falls ill or has an accident during their study in China, the institution should handle the case in the light of relevant provisions of comprehensive insurance. Those who have to suspend their studies due to serious illness must return to their home country for treatment and care. The travel expenses will be borne by the students themselves. If they have the institution’s permission to suspend schooling, their scholarship status will be reserved for one year at most, with the monthly living allowance stopped during the suspension. Scholarship status of the students who suspend schooling for other reasons will not be reserved.
Scholarship students asking for experiments or practice beyond the host institution’s teaching program will have to bear the cost themselves.
After registration, scholarship students will receive their living allowance at a fixed date each month. New students will get a full month’s living allowance if they register before or on the 15th of the month and half a month’s if they register after the 15th day. Graduating students will continue to receive half a month’s living allowance after the graduation day. For scholarship students who suspend schooling, drop out of school or return to their home countries upon completion of their studies, the living allowance will be suspended or cancelled from the following month. The living allowance will be given as usual during the school holidays; scholarship students who leave school during the holidays can claim their living allowance when they come back.
8. Scholarship evaluation
In order to bring the incentive function of the scholarship scheme into full play, the host institutions should, in accordance with Measures for Annual Review of Liaoning Government Scholarship Status, make a comprehensive assessment of the scholarship students’ study and conduct and submit the result to the Provincial Education Department for the latter to decide whether or not they can retain their scholarship status. Also, the Education Department will invite expert education managers to review the institutions’ use and management of the scholarship money, and their execution of the scholarship program and its effectiveness. The review result will be used as a reference when the time comes for the Education Department to examine and approve the institutions’ scholarship plans the following year.
The institutions concerned must, in the light of what is stated above, establish a scholarship management mechanism and constantly improve it. They should make diligent efforts in their recruitment, admission and teaching of scholarship students. The institutions must work out detailed rules for the implementation of the measures mentioned above and submit the paper to the Provincial Education Department for reference.
The Provincial Education Department of Liaoning is responsible for the interpretation of the procedures and regulations stated in this document, which will come into effect in March of 2008 on a trial basis.